- Conducts site visits and prepares site recommendations for Board/leadership approval
- Negotiates with meeting site to secure quality meeting space, audio visual and catering at lowest cost to organization
- Develops promotional and registration materials for targeted audiences
- Organizes on-site materials including programs, attendee lists and speaker evaluation forms
- Prepares certificates of attendance as necessary
- Provides full on-site staff management and logistical support
- Provides financial and billing reconciliation
- Coordinates sponsor relations and exhibit sales
